Description
The Deputy City Clerk–Finance Administrative Assistant serves a dual role within the City organization:
Clerk Functions: Serves as back-up to the City Clerk in preparing City Council agendas, supporting Council meetings, composing and publishing legal notices, maintaining official records, codifying ordinances, and responding to public records requests in compliance with State law.
Finance Functions: Provides front counter and telephone support for utility customers, accepts and processes payments, assists with Accounts Payable, and supports Finance Department operations.
This position also provides administrative support to the Mayor, City Administrator, Finance Director, and City Clerk, and may serve as a Notary Public.
Requirements
Education and Experience:
- Possession of an Associate’s degree (A.A.) or equivalent from a two-year college or technical school.
- Minimum three (3) to five (5) years of increasingly responsible experience, preferably in municipal government; or
- Any combination of education and experience necessary to perform the essential functions of the position.
Knowledge, Skills and Abilities:
- Understanding of City Clerk operations, public records management, and legal notice requirements.
- Proficiency with MS Office Suite (Word, Excel, Outlook) and accounting software.
- Strong oral and written communication skills
- Ability to work independently, manage multiple tasks, and meet deadlines.
- Experience with Washington State Auditor’s Office Budgeting, Accounting, and Reporting System (BARS) desirable.
- Certified Municipal Clerk (CMC) designation desirable
- Notary Public commission or ability to obtain is preferred.
